Effective Meeting

            The topic is actually ‘Conducting Effective Meeting’. What is the different between effective and efficient??? For today, the lesson is quite serious for me plus the lecture is given by a lecturer from UNIRAZAK. Attending a meeting is not new for me but the situation is different by mean now we were exposed to the rules for a meeting to be conducted in a company. Last time in college, it just a committee meeting regarding a small project to take care of. But now is the time for us to prepare for a company meeting regarding a billion cost of project which involves many important people in industry. Are you ready???

            There are some steps to be take care of before a meeting is being conducted. Firstly, the notice should be given earlier so that the people on the board will be well prepared. As we know, the aim of a meeting is to make a decision. There are a lot of things to be discussed in order to make a good decision for the sake of a successful project. We do not want our meeting to consume a lot of time without any decision made right? That is why we have to be prepared before attending a meeting.

            On the other hand, make sure our meeting is legal or else any decision come out from that meeting is not valid. What can possibly make our meeting illegal? The answer will be quorum for a meeting is not enough. It sounds not so important, but if someone in the meeting revealed that the decision made while the quorum is not enough, we were dead!

            There are two important person in a meeting is highlighted which are the chairman and the secretary. Secretaries play their role before, while and after the meeting is held. They need to make sure all the preparation is going smoothly so that the becoming meeting will not face any problem at the end. While for the chairman, they will play a very important role in making a decision by considering everyone in the meeting.

             Back to the question about the difference between effective and efficient, an effective meeting means that the meeting meets the objective. However, the efficient aspect is more focusing on the resource such as the budget, accommodation, employee and others. Are we using them efficiently?  Or we just simply waste them away??

             Therefore, I can conclude that it is important for us as a newcomer to the industry to learn about the important of conducting an effective meeting with an efficient use of the resource.